CEO Office Project Analyst & Coordinator

Location: Singapore, SG

About the Role

This role supports the execution of regional priorities through strong business coordination, project discipline, and stakeholder management by working closely with senior leaders across Singapore and the Asia region to ensure that strategic initiatives, governance forums, and priority projects are well‑structured, well‑tracked, and delivered to agreed timelines. It is a hands‑on business support and project role designed for high‑caliber professionals early in their career who can combine analytical thinking, strong organization skills, and a proactive self-starter mindset. The role offers meaningful exposure to senior stakeholders, while requiring high standards in execution, communication, and professional judgement.

Key Responsibilities

Project & Initiative Coordination

• Support the planning and execution of regional initiatives and strategic projects, including maintaining project plans, trackers, and milestones.
• Monitor progress against timelines and deliverables; proactively follow up on actions and dependencies
• Identify risks, delays, or escalation points early and raise them with remedial actions
• Ensure projects progress smoothly from initiation through completion

Executive & Governance Support

• Support preparation and coordination of Asia leadership committee meetings and updates, including agendas, materials and action logs
• Capture key outcomes, decisions and follow‑ups with a high level of accuracy and professionalism as well as tracking post-meeting actions to ensure closure
• Support in ad-hoc tasks. eg. key events/ offsites, transformation projects, etc.\

Stakeholder Management & Communication

• Act as a dependable coordination point across regional, country and functional teams
• Communicate clearly and professionally with senior stakeholders in a fast‑paced environment
• Build personal networks with teams on the ground in our locations

Ways of Working & Continuous Improvement

• Help build structure and consistency in recurring processes, reporting and workflows
• Introduce simple tools, templates or improvements to enhance efficiency and clarity
• Demonstrate a proactive mindset in identifying and addressing issues before they escalate

What Success Looks Like

• Deliverables are on time, accurate, and well‑organised
• Senior stakeholders experience the role as reliable, commercially aware, and easy to work with
• Projects are structured, tracked and progressed with discipline
• Issues are anticipated rather than reactively dealt with
• The individual steadily builds confidence, credibility and business acumen

About You

Professional Experience

• 5–7 years of professional experience, ideally within an MNC, consulting firm or global matrix organization
• Advanced application of AI models, MS Excel, Word, Powerpoint and other MS Office tools
• Experience in project coordination, PMO, business management, strategy support or commercial roles
• Exposure to regional, cross‑functional or senior‑stakeholder environments is strongly preferred
• Proven experience in working with tight timelines and multitasking under stress
• Background in financial services, insurance, reinsurance, consulting or corporate roles is an advantage

Core Skills & Personal Attributes

• Strong results and deadline orientation with a proven ability to deliver in structured timelines
• Solid understanding of basic project management principles (planning, tracking, follow‑up)
• Highly organised; able to manage multiple priorities with attention to detail
• Strong business writing and verbal communication skills in English
• Confident interpersonal skills, with maturity in engaging senior stakeholders

• Proactive, accountable and ownership‑driven
• Calm, dependable and discreet with sensitive information
• Motivated by learning, exposure and long‑term development